Modern businesses require a lot of data in order to function properly. Thankfully, advances in technology have made it easy for businesses to collect and store data online. While this can be a blessing in many cases, this can also be a curse. If your company hasn’t taken the necessary precautions to protect your data, it can easily be hacked and stolen from you for malicious purposes. Not only could this affection that actually functionality of your business, but it could cause the consumer to lose faith and trust in your brand. So to keep this from happening to your company, here are three tips for protecting your business data when it’s stored online.
Use Encryption Correctly
Encrypting your data is a great way to ensure that even if your data somehow falls into the wrong hands, that data will be worthless unless it’s able to be unencrypted. However, simply saying “Let’s encrypt our data,” won’t mean much unless you know how to do this correctly. According to Chuck Davis, a contributor to Nate Lord at DigitalGuardian.com, in order to use encryption correctly and effectively, the encryption must be strong and there must be proper key management. Even with these protections in place, you should still be careful when sending encrypted data over unsecured or untrusted networks.
Train Employees In Email Best Practices
One of the biggest vulnerabilities when protecting sensitive data is your employees. Despite their best intentions not to divulge sensitive information to untrusted sources, without knowing the best practices for how to keep information safe, data can often become corrupted accidentally. Knowing this, it’s crucial that you train your employee in email best practices for protecting sensitive data. Ben Rossi, a contributor to Information-Age.com, shares that employees should be taught what to look out for with regards to receiving email attachments or messages from someone they don’t know. Also, procedures should be in place for informing IT if anything suspicious is suspected.
Only Keep Critical Sensitive Data
Arguably the best way to keep sensitive data safe is to not hold onto it when you no longer need it. The Federal Trade Commission advises businesses to only house sensitive information online or on the cloud for a short period of time. Once you no longer need the information, like a social security number or credit card information, delete it. This will ensure that that data doesn’t get leaked or hacked. The risk of keeping this type of data when not in use often isn’t worth it if there’s a data breach.
If you’re worried about the best way to keep your sensitive business information and data safe when stored online, use the tips mentioned above to help you protect what should be for your eyes only.